Get paid sooner
Invoices out the day the job is done, and polite reminders before an account goes overdue.
place Intelligent automation · Miramichi, New Brunswick
Hand off the admin. Keep the final say.
We take the paperwork off your desk — invoices, billing, records and client follow-ups — so your time goes to the work that actually earns. Every result is approved by a person, and it runs on equipment you already own.
directions_car On site across Miramichi, Moncton, Bathurst and Fredericton — remote anywhere.
Less admin. More of the work that pays.
Every business has two kinds of work: the work customers pay for, and the admin around it. We take the admin off your plate.
Today
With automation
Answer clients faster
Enquiries sorted as they arrive, with a draft reply ready for you to send.
Paperwork that files itself
Receipts, forms and records read, filed and easy to find when you need them.
Time to win new work
Quotes followed up on schedule, so fewer good leads go cold.
See it work: a supplier invoice
Printed, with a handwritten PO number and a note from whoever received the order. The system finds what matters, reads it, checks it, and asks a person only where it is unsure.
- document_scanner Read
- how_to_reg Confirm
- task_alt Processed
BAYSIDE BUILDING SUPPLY LTD.
King George Hwy · Miramichi, NB
BILL TO
Harbourview Auto Repair
Miramichi, NB
P.O. #
4471
| Description | Amount |
|---|---|
| Pressure-treated lumber | $642.00 |
| Fasteners and hardware | $118.40 |
| Delivery | $75.00 |
Subtotal $835.40
HST 15% $125.31
TOTAL $960.91
rec’d Oct 8 — 2 boxes short on screws
Terms: net 30 · Thank you for your business
Every client answered. Every follow-up on time.
Messages are sorted as they arrive and a reply is drafted from your own price list, calendar and books — you read it and press send. Quotes and unpaid invoices are followed up on schedule, and the follow-ups stop the moment the customer answers.
“Hi, do you do winter tire swaps? What would it cost for a 2018 Corolla?”
edit_note Draft reply
Hi Sarah — yes, we do. For a 2018 Corolla with tires already on rims it’s $89 plus HST and takes about 45 minutes. We have Thursday at 10:00 or Friday at 2:00 — would either work?
link From your price list and your calendar
Illustration: every reply is drafted for you and sent by you.
- description
Quote sentOct 1
- mark_email_read
Friendly check-inOct 4 · “Any questions about the quote?”
- schedule_send
Reminder with a booking linkScheduled for Oct 8
- event_available
Stops when they answerBooked, declined or asked a question — it hands back to you
Today 3 follow-ups sent · 1 overdue reminder sent · 1 reply waiting for you
Illustration: nothing slips, and nobody gets chased after they’ve answered.
Your customers and your to-do list, handled
Two more patterns our team has run at scale for years, shown the way they would look for a local business. The examples are illustrations, not client data.
timeline Every customer’s history on one screen
Quotes, jobs, invoices, payments and messages from the programs you already use, in one timeline per customer — so you can answer a question in seconds instead of digging through five screens.
verified Our team built this kind of dashboard for a large operation, where people open it every day before they act on an account.
Balance owing$0.00
Open items1
Customer sinceMar 2023
- Quote sentBrake service
- Job completedWork order WO-3307
- Invoice issuedINV-20377
- Payment receivedPaid in full
- Warranty questionDraft reply ready
auto_mode A to-do list that clears itself
Paid invoices, finished jobs and follow-ups nobody needs anymore are recognised and closed with a note saying why. Only what needs a person reaches you.
verified Our team designed a rules-based process like this for a large operation. It has closed routine work automatically every month since 2017.
- INV-20377Paid in full, nothing pendingClosed automatically
- WO-3307Job done, invoice paidClosed automatically
- Follow-up: Miller quoteCustomer booked the jobClosed automatically
- INV-20391Balance owing past dueSent to the office
- Bayside: short shipmentFrom the invoice noteSent to the office
Your numbers, ready before Monday coffee
Sales, jobs, unpaid invoices and quotes pulled from the programs you already use into one dashboard, and a short summary in your inbox every Monday morning — with the few things that need you at the top. No spreadsheet to rebuild.
Revenue this week$14,280arrow_upward from $12,950 last week
Jobs completed41across 3 bays
Unpaid invoices$3,120error_outline 2 overdue
Quotes waiting6worth $4,900
Revenue by week last 8 weeks
| Week of | Revenue |
|---|---|
| Aug 18 | $11,200 |
| Aug 25 | $12,800 |
| Sep 1 | $10,900 |
| Sep 8 | $13,400 |
| Sep 15 | $12,100 |
| Sep 22 | $13,900 |
| Sep 29 | $12,950 |
| Oct 6 | $14,280 |
Needs your attention
- error_outline
OverdueINV-20391 · Northside Daycare · reminder sent
- schedule
Quote expiring FridayQ-121 · Dupuis, timing belt
- inventory
Low stockFront brake pads · reorder drafted
mark_email_unread
Monday, 7:00 · “Your week at Harbourview: revenue up on last week, 2 invoices overdue, 1 quote expiring Friday.”
Illustration: example figures for a fictional shop, not client data.
What we can take off your plate
For trades, retail, clinics, professional offices and non-profits — built around how you already work.
- receipt_long Invoices and bills
- request_quote Quotes and estimates
- payments Billing and payment reminders
- receipt Receipts and expenses
- assignment Forms and intake
- mail Client emails and replies
- event Bookings and reminders
- insights Reports and dashboards
- swap_horiz Data between programs
- menu_book Answers from your own documents
What if…
Start with one task. These are the kinds of changes that follow.
…your invoices entered themselves, and you only confirmed them?
Each one read, checked against the supplier and your orders, and waiting for one click — instead of an evening at the keyboard.
…every enquiry had a reply drafted before you saw it?
Questions sorted as they arrive, with an answer from your own price lists and policies ready for you to send.
…no quote went cold?
Every quote followed up on schedule, and the ones that turn into jobs flow straight into your books.
…the Monday report was ready before you were?
Pulled from the systems you already use, checked, and waiting in your inbox — the same way every week.
How it works
-
A free 20-minute call
Show us the task. You get a straight answer on whether automating it is worth it — including when it isn’t.
-
A written, fixed quote
What it will do, what “done” means, and the price, before any work starts.
-
Built with your real work
Your team tries it on your own invoices, forms and files, and confirms the results until you trust them.
-
Handed over, yours to keep
A walkthrough and written instructions. You own what was built, and it runs on your equipment.
Is it worth automating?
Put in your own numbers for one task. This is your arithmetic, not a promise — the call is where we find out what’s realistic.
Pricing
Small automations from $2,500
A fixed price, agreed in writing before work starts. Larger projects are quoted after the call.
- check_circle A free 20-minute call to see if it’s worth doing
- check_circle A written quote: scope, price and what “done” means
- check_circle Built and tested on your real work, with your approval
- check_circle A walkthrough and written instructions at handover
- check_circle You own what was built — no hourly meter, no monthly AI bill for work your own computer can do
What you can count on
how_to_reg
A person confirms
Automation speeds your team up; it doesn’t make your decisions.
lock
Your data stays yours
On your machines wherever possible. Nothing goes to an outside AI service without your say-so.
key
You own it
What we build for you is yours, with instructions to keep it running.
chat
Straight answers
If a task isn’t worth automating, you’ll hear it on the first call.
Common questions
Do we need new computers or software?
Usually not. We design for the equipment and programs you already have, and if a job needs more, you’ll know before you pay anything.
Does our data leave the building?
Not unless you choose. We default to running on your own machines; where a cloud service would genuinely help, we explain the trade-off and you decide.
Can it read handwriting and scanned paper?
Often, yes — printed and clearly handwritten text both. Anything it can’t read with confidence is flagged for a person rather than guessed.
Our software is old. Can it still be automated?
Often, yes. If a program can export a file or print a report, there is usually a way to work with it. The free call is where we find out.
How long does it take?
Small automations are measured in weeks, not months, and the written quote gives the timeline before anything starts.
Who you’ll work with
We’re a Miramichi-based team of developers. For more than a decade we’ve built automation for large, high-volume operations: systems that read documents, show every number beside its source, close routine work on their own, and leave the final decision with a person.
Now we bring that same discipline to local businesses — sized and priced for a business, not an enterprise. You work directly with the people who build your automation, from the first call to the handover.
Book a free 20-minute call
Tell us the one task you’d most like gone. We reply within one business day.